The following recommendations on the proper procedures to follow in order to write your Legislator has been respectfully reprinted from the July/August 2005 issue of the NAPUS  Pennsylvania newsletter-The Pennsylvania Register.

These are common sense suggestions on how to make the most out of your ability to communicate to those individuals who control all Postmasters.

We shall post the most pertinent of all the information from the article.  Please go to the Pennsylvania Link from the NAPUS  national website to read the entire article.

In Part it reads:

Members of Congress appreciate thoughtful letters from their constituents on legislation.  Such letters keep them advised and in many instances are the only contact a Congressman has with this people while Congress in in session.  In writing to your Congressman, it is well to remember a few simple rules.  It will make for an intelligent appraisal of your letter and will enable him (or her) to give you a direct answer.

• Make your letters brief without omitting necessary details.
• Write on one side of the paper only.
• State the subject of your letter in the first paragraph.
• Tell of your personal interest in the subject.
• Always sign your full name and give your street address.
• Type your letters when possible to do so.
• If you are an officer of an organization, give your title.
• Refer to the bill you are interested in by number and subject.
• If the congressman is not a member of the Post Office and Civil Service committee, ask him (or her) to urge his colleagues on the Committee to give the bill favorable consideration.
• Be courteous in your approach.

There are also a number of things you should NOT do when writing your congressman;  keep these things in mind:

• DO NOT become abusive nor adopt a demanding attitude.
• DO NOT make a promise or threat of political support or reprisal.
• DO NOT make wild statements that cannot be documented.
• DO NOT berate your congressman for having voted contrary to your desires on some other matter.
• DO NOT send a chain letter, or a form letter, or a round robin signed by other employees.
• Above all, DO NOT USE A POSTCARD!

After they have taken an action of which you approve, do not forget to thank them and let them know you appreciated their action.

(Webmasters Notes:  As you can see the above is very sound information that all of us can use.  It is important that we all remain involved and in communication with those who ultimately make decisions that affect our future.  Proper methods of communications are important for us all.)

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Last modified: 01/02/2009